New Employee Welcome Email Template

Email Subject: Welcome to the Team at {@companyname}!

Email Body:

Hi {@employeename}!

Welcome to the {@companyname} team! We're excited to have you on board. At {@companyname}, our mission is [enter mission]. Your skills and talents are a vital part of reaching our goals. Learn more about who we are [insert link or information].

As you begin this journey with us, we aim to make your onboarding experience not just informative, but seamless as well. Here's what you can expect in the coming days/weeks:

• An introduction to our company culture and values
• Access to your onboarding schedule and key contacts
• Insights into the projects you'll be contributing to

Please explore the resources linked below and connect with your onboarding buddy. We're here to support you every step of the way!

Once again, welcome aboard! We’re excited to see you thrive at {@companyname}.

Why It Matters

Effective onboarding communication is essential in establishing a strong foundation for new employees. A welcoming email helps set the tone early, making new hires feel valued and included from day one. 

This initial touchpoint plays a critical role in building a sense of belonging, which in turn boosts engagement and commitment. By providing clear information and expectations upfront, you reduce uncertainty, allowing new employees to feel confident and prepared for their journey ahead. 

Additionally, well-crafted onboarding communication can significantly improve retention rates, as employees who feel supported and informed are more likely to stay with the company long-term.

Things to Consider

When crafting this template, it's important to maintain a tone that is both warm and professional, reflecting the company’s culture and values. 

Personalization goes a long way in making the new hire feel special, so be sure to include elements like their name, role, or a personalized note from their manager or team leader. 

Structure the content in a way that makes it easy to read—short paragraphs and clear headings work best. Consider enhancing the message with multimedia elements, such as a video introduction from a senior leader or a link to the employee handbook. 

Providing clear next steps, such as logging into the company’s platform or joining an orientation webinar, ensures that new hires know exactly what to do next.

Additional Insights

A well-crafted onboarding experience, including personalized communication, can improve employee retention by 82% and productivity by over 70%. Personalization, such as addressing the new hire by name and specifying their role, fosters a sense of belonging from the outset.

Organizations with a structured onboarding process experience a 50% increase in new hire retention and a 54% rise in productivity. This underscores the impact of a well-organized and supportive onboarding journey on long-term employee success.

Ready to elevate your new employee introductions and a whole lot more? Visit Nectar’s Internal Comms today to discover tools and strategies that will elevate your workplace communication and drive your company culture!